Human Resources Intern Job at KPF, New York, NY

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  • KPF
  • New York, NY

Job Description

Human Resources Administrative Assistant

Accountability: This position reports directly to the Senior Global Immigration, Labor Relations Lead

Essential Job Functions
  • Provide administrative and HR support to an H.R. team of 6 people.
  • Assist with immigration-related administrative tasks, including organizing case files, maintaining immigration records, tracking expirations, and preparing documentation for audits.
  • Assist with I-9 compliance efforts, including file maintenance, internal audits, reverification tracking, and document organization under HR supervision.
  • Assist with maintaining H-1B Public Access Files (PAFs) and other compliance documentation in accordance with Department of Labor requirements.
  • Perform periodic audits of HR, immigration, and benefits files to ensure required documentation is complete, accurate, and properly filed.
  • Maintain and update employee data in the firm's Human Resources system of record and internal platforms.
  • Provide administrative support to the Benefits Manager, including benefits enrollment tracking, documentation processing, and responding to routine employee inquiries by escalating as appropriate.
  • Maintain accurate logs, trackers, and organized project folders for HR, immigration, and benefits initiatives.
  • Exercise discretion, confidentiality, and professionalism in handling sensitive employee and immigration-related information.
  • Promote high professional standards, positive interpersonal relations, and a solution-oriented mindset in all interactions.
Qualifications
  • Current enrollment in an accredited undergraduate or graduate Human Resources, Business Administration, Industrial/Organizational Psychology or related program.
  • Excellent working knowledge of Microsoft Word, Outlook, and Excel
  • Excellent interpersonal and written communication skills at all levels of an organization
  • Ability to prioritize daily tasks and multitask efficiently.
  • Excellent organization and time management skills
  • Ability to meet deadlines and work in a team environment.
  • Demonstrated ability to always represent the firm in a professional manner and follow applicable company guidelines and policies as described in the firm's Employee Handbook.

Work Environment: This position requires you to be in person in our New York office 5 days per week.

Pay Range: $22.00 - $25.00 Hourly

Why KPF?
  • Career Growth: Opportunities for training, development, and career progression.
  • Company Culture: Collaborative, high-performance environment with a focus on innovation and excellence.
  • Benefits: Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off, Architectural Registration Exam (ARE) support and other perks.

To Apply: Applications submitted without a resume and portfolio via the KPF Career Site will not be considered.

KPF is an equal opportunity employer.

Job Tags

Hourly pay, H1b, Work at office

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